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The thing everybody hates - paperwork. Tips, rants and other rambelings

Yes, I know. I can hear it now. " I love my job but hate the paperwork" For all of you out there in Supervision, you can certainly relate to this statement. While I completely agree with this statement I can also see it from the other side. Tracking a major project when the paperwork from the field isn't right can be a nightmare as well. The thing we need to remember when we sit down to fill out one of the 5000 forms it seems we have to fill out everyday, is that piece of paper exists for a reason. We may not always understand why, or what it is for, but it does exist for a reason. If you have ever had an incident, safety or otherwise, you know what I am talking about. The documentation from the site is critical when justifying an action, or figuring out where a crew was at a particular time and date, who didn't show up that day, remembering the elevator was down for 6 hours, it rained from start to finish...etc

So the next time you sit down in that truck, job trailer, con-ex, shanty, shelter or wherever you go to get it done, fill that stuff out clearly and with good information. Always fill it out with the person reading it in mind. If your project manager hasn't been to the site in 3 years, and he is the one who reads it, he may not know about "that one pipe on that one floor for the thing-a-jig". If you don't know what it is for, ask one of those handy dandy plant people. Most of the love to dazzle you their knowledge what it is and what it does. 

I think I speak for our Customers, Formen, Superintendents, Project Managers & Site Managers when I say, please don't start the description with " Built scaffold..." Also make sure you give an accurate description of the location if it asks for one, i.e."Unit#1, 2nd floor, Northwest corner, Coal pipe above F Mill". 

That what I have for now. If you agree/disagree feel free to post a comment below. 

Stay Up, Stay Safe, Stay Connected,

JW

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Comment by Tracy DeBerg on June 27, 2011 at 10:35am
I know I have been gone for a long time and description is important. However! I recall a number of forms being redesigned to save on paper cost and allow for less description and information. Also, I would like to add that there were some forms that required follow through from the admin side that took longer than Congress to act on. What are your thoughts on fixing or advice on expatiating those items?

To all of those still working hard be safe.

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